How to Write a Tenant Brief That Gets Results

Why a Good Brief Matters

A tenant brief is the document that communicates your office space requirements to agents, landlords, and your internal stakeholders. A clear, comprehensive brief ensures you receive relevant options and don't waste time on unsuitable properties.

What to Include

1. Company Overview

A brief description of your business, industry, and culture. This helps agents and landlords understand the type of space that would suit you and positions you as a credible tenant.

2. Space Requirements

• Current headcount and projected growth over the lease term
• Required area (use our Space Calculator to determine this)
• Work style: Open plan, hybrid, activity-based, or traditional
• Special requirements: Server rooms, training rooms, reception, wellness spaces

3. Location Preferences

• Preferred suburbs or CBDs
• Proximity to: Public transport, clients, staff residential areas, amenities
• Deal-breakers: Minimum public transport access, parking requirements

4. Budget and Timing

• Budget range: Total annual occupancy cost or maximum $/sqm
• Preferred lease term
• Timeline: When you need to be in the new space and when your current lease expires

5. Building Requirements

• Grade: Premium, A-grade, B-grade
• Floor plate size: Minimum contiguous area
• Sustainability: NABERS, Green Star ratings
• End-of-trip: Bike storage, showers, lockers

Tips for a Strong Brief

• Be specific about must-haves vs nice-to-haves
• Include photos of workspaces you admire
• Share your brand guidelines to help agents match your culture
• Get sign-off from key stakeholders before distributing